Event Planning Packet

Congratulations on booking your event with FCCLA!

Here’s a guide to assist you on your next steps towards planning your event.

(If you have not signed a contract, please refer to our Inquiry Form)

Review the checklist below and submit the online Questionnaire Form no later than 30 days prior to your event. Email the following documents to events@fccla.org: insurance, vendor rules/guidelines, timeline/show order, & floor plan.

Wedding Planning Packet

Venue Time Block

All of the following must take place within your contracted time block (refer to your contract if needed):

  • arrivals/departures
  • vendor load-in/out
  • setup/breakdown
  • sound checks (if needed)

If additional time is needed, client must schedule in advance. We suggest confirming the amount of time needed for setup/breakdown with your vendors. Early arrivals/time overages will be deducted from the security deposit on file.

Email your day of timeline to events@fccla.org

Wedding Questionnaire

Access online form here: Wedding Questionnaire Form.

  • Please submit the online form no later than 30 days prior to the event date. (Any updates my be sent 1 week prior)

  • Refer to our Rental Catalogues for inventory quantities when filling out the form.

  • A PDF version of the Wedding Questionnaire Form is also available [here]

The online form will not save an in-progress draft and you will be forced to start over.

Ceremony Music

  • Client agrees to submit song selections to Venue at least thirty (30) days prior to the Event for approval.
  • Refer to the FCCLA Wedding Ceremony Repertoire List when completing the music section of your Quesionnaire Form.
  • If more than (2) songs are chosen that are not on Venue’s repertoire list, an additional "Organist fee" is applied per song.
  • Any music selections not on FCCLA's repertorie list, client is resposible for providing the sheet music.
  • Client may use guest musicians and vocalists during the Event. All guest musicians and vocalists must be present at a sound check thirty (30) minutes prior to the doors opening for the Event (“Sound Check”).

Insurance

Submit a valid Certificate of Insurance (COI) at least 30 days prior to your event, naming "FCCLA" as additional insured and waiving subrogation rights against Venue. Policies can be taken out from any accredited private company or your homeowners' insurance. Wedsafe.com & Eventhelper.com are also an option.

Vendor Rules and Guidelines Agreement

The church requires a signed copy of the Vendor Rules & Guidelines Agreement be on file for all participating vendors prior to their arrival on property. Vendors must complete all pages of the agreement and email events@fccla.org.

Floor Plan

Attach your reception floor plans as well as a summary of your setup for your events. You can find blank floor plan diagrams in .JPG & .PDF versions for each space in our Venue Rentals.

Venue Details

Review prior to arrival

Review the FCCLA Client & Vendor Details prior to your arrive, and share these with anyone involved in your event.

Events Planning Packet

Venue Time Block

Email your day of timeline and show order to events@fccla.org

All of the following must take place within your contracted time block:

  • arrivals/departures
  • vendor load-in/out
  • setup/breakdown
  • sound checks (if needed)

If additional time is needed, client must schedule in advance. We suggest confirming the amount of time needed for setup/breakdown with your vendors. Early arrivals/time overages will be deducted from the security deposit on file.

Event Questionnaire

Access online form here: Event Questionnaire Form.

  • Please submit the online form no later than 30 days prior to the event date. (Any updates may be sent 1 week prior.)
  • Refer to our Rental Catalogues for inventory quantities when filling out the form.
  • A PDF version of the Event Questionnaire is also avaiable.

The online form will not save an in-progress draft and you will be forced to start over.

Digital Media Assets

Review Guide Sheet & Email to events@fccla.org

FCCLA Events is excited to work with you to promote your upcoming event on our in-house channels. The following Digital Media Client Guide Sheet is designed to simplify communication between all parties involved so we can promote your event efficiently and effectively!

*Unless otherwise directed, FCCLA Events may modify provided content or retrieve additional information from the client’s online publications to fit the constraints of our channels. If you have any questions or concerns, please email us at: events@fccla.org.

Insurance

Email to events@fccla.org

Submit a valid Certificate of Insurance (COI) at least 30 days prior to your event, naming "FCCLA" as additional insured and waiving subrogation rights against Venue. Policies can be taken out from any accredited private company or your homeowners' insurance. Eventhelper.com is also an option.

Vendor Rules and Guidelines Agreement

Email to events@fccla.org

The church requires a signed copy of the Vendor Rules & Guidelines Agreement be on file for all participating vendors prior to their arrival on property. Vendors must complete all pages of the agreement before submitting to the email above.

Floor Plan

Email to events@fccla.org

Attach your floor plans as well as a summary of your setup for your events. You can find blank floor plan diagrams in .JPG & .PDF versions for each space in our Venue Rentals.

Venue Details

Review prior to arrival

Review the FCCLA Client & Vendor Details prior to your arrive, and share these with anyone involved in your event.

Payments

Payments can be made by check or online at Payment Portal:

Make checks payable to:
Mail check to:

FCCLA
First Congregational Church of LA
Attn. Events Department
540 S. Commonwealth Ave.
Los Angeles, CA 90020